Shipping your car may seem like a simple task, but it actually requires thoughtful planning to ensure everything goes smoothly. At Auto Carrier Corp, we’ve spent over a decade helping Canadians move their vehicles safely—whether it’s across provinces or across the U.S. border. Thanks to that experience, we’ve developed the ultimate vehicle transport checklist to make the process stress-free and error-proof.
Why Preparing Your Vehicle Matters
When you hand over your vehicle to a transport company, you’re trusting that it will arrive in the same condition. But part of that responsibility falls on your shoulders too. Proper preparation minimizes risk, prevents avoidable damage, and streamlines the entire process. And with a complete vehicle transport checklist, you’ll be ahead of the game.
It’s not just about giving it a quick wash and dropping it off. There are several often-overlooked details that can cause delays or issues if ignored. This guide will help you avoid all of that.
Clean Your Car Inside and Out
It might sound basic, but cleaning your vehicle before shipping is essential. A clean exterior allows you (and the transporter) to spot and document any pre-existing scratches, dents, or marks. That way, if anything does happen during transport, you’ll have solid proof of the car’s original condition.
Don’t forget the interior. Remove all personal items—chargers, coins, toys, GPS devices, etc. Loose items can move around during transit and cause damage. Keep in mind: transport companies aren’t responsible for anything left inside the vehicle.
Do a Basic Mechanical Check-Up
Your car doesn’t have to be in perfect condition to be shipped, but a quick inspection goes a long way. Check:
- Oil and fluid levels
- Brake function
- Warning lights or dashboard messages
- Battery health
- Any visible leaks
If there’s an issue like a fuel leak or brake failure, let us know. Some problems may require special equipment—or may need to be fixed before the car can be shipped.
Keep the Gas Tank at ¼ or Less
One common mistake is handing over the vehicle with a full tank. The ideal fuel level is about 1/4 of a tank. That’s enough for loading and unloading but keeps the overall weight down, which is better for safety and cost.
Always double-check for leaks. If your car is leaking fuel or brake fluid, it might not be accepted for transport until the issue is resolved.
Turn Off Alarms and Electronics
No one wants a car alarm blaring mid-transport. Disable any alarm systems that could go off unexpectedly. This helps your carrier avoid unnecessary delays and prevents battery drain.
If your vehicle has remote start, GPS tracking, or automatic locks, let the transporter know ahead of time so they’re not caught off guard.
Have Your Paperwork Ready
Keep all necessary documents handy:
- Current vehicle registration
- Insurance (if required)
- Personal ID
- Written authorization if you’re not the vehicle owner
At Auto Carrier Corp, we also fill out a Bill of Lading (BOL) that outlines the vehicle’s condition and shipping agreement. You’ll get a copy to keep everything transparent.
Take Clear Photos of Your Vehicle
Before handing over the keys, take detailed photos from multiple angles, including close-ups of any scratches, the windshield, tires, and bumpers. Make sure they’re timestamped and backed up.
These photos are crucial if you need to file a damage claim. We also take our own photos during pickup, but having your own set is just good practice.
Notify Us if the Vehicle Is Inoperable
If your car won’t start, has a flat tire, or needs special handling, let us know ahead of time. Transporting a non-running vehicle requires extra gear like winches or custom ramps.
We have years of experience moving inoperable vehicles safely, but accurate info helps us plan the logistics without delays.
Don’t sweat the small stuff. Let the pros handle it.
Get your free, no-obligation shipping quote today: Request a quote
Remove or Secure Exterior Accessories
If your car has removable antennas, roof racks, spoilers, or attachments, it’s best to take them off before shipping. These can easily come loose or cause damage during transport.
Also, fold in your side mirrors and ensure that windows and sunroofs are tightly shut. Every little bit helps protect your car.
Check Tire Pressure (and Adjust if Needed)
While not always required, slightly lowering tire pressure can help in extreme temperatures or when the car will be loaded and unloaded multiple times. Ask your transporter if it’s necessary based on the season and route.
We adjust our recommendations based on weather and transport conditions to avoid stress on your tires or suspension.
Full Vehicle Transport Checklist
Here’s a quick summary so you don’t miss anything:
- Wash the vehicle inside and out
- Take dated photos of all angles
- Check fluid levels, brakes, and battery
- Leave only ¼ tank of gas
- Remove all personal items
- Disable alarms and auto features
- Prepare vehicle documents
- Remove or secure exterior accessories
- Let us know if the vehicle doesn’t run
- Confirm tire pressure requirements
Final Thoughts: This Checklist Is a Game-Changer
Following this vehicle transport checklist doesn’t just make life easier for the shipping company—it gives you peace of mind. A well-prepared vehicle is less likely to experience delays or damage.
At Auto Carrier Corp, we treat every car with the same care we’d give our own. And if you’re unsure about anything, we’re here to walk you through it all. Preparation isn’t just smart—it’s essential.
Frequently Asked Questions (FAQs)
How much fuel should I leave in the tank?
About ¼ tank is best—just enough to load and unload.
Can I leave stuff inside the vehicle?
We don’t recommend it. Personal items aren’t covered by insurance.
What if my car doesn’t start?
No problem! Just let us know in advance so we can plan accordingly.
How early should I prep the vehicle?
Give yourself at least 24–48 hours, but sooner is always better.